Instructions for Presenters


Instructions for Oral Presentations

  • There will be a 20 minute time slot for each oral presentation in general sessions and symposia, but time for workshop presentations may vary (please check with your workshop organizers for details). Each presentation should be no longer than 15 minutes, allowing 3-min for discussion and 2-min for changing presenters. Please make sure your presentation stays within the given time frame! The chairs of each session will be asked to keep a strict time in order to allow the audience to switch rooms between sessions.
  • Keynote talks comprise 30-min, plus 10-min
  • The conference rooms are equipped with a Windows computer for PowerPoint Presentations and a pointer. It will not be possible to use your own computers!
  • There will be no Macintosh computers. Please make sure that your PowerPoint presentation can run on a Windows computer.
  • All PowerPoint slides should preferably be in the 16:9 format instead of 4:3
  • To minimize potential incompatibilities between software versions, we recommend limited use of animation, use of common Windows fonts for text and symbol fonts for equations.


Please note that there is a change in the arrangement of the delivery of oral presentations.​

  • You must bring your memory stick directly to the session room in which you will give your presentation, and hand it to the staff that will be in the room.
  • We ask that you arrive in your session room at least 20 minutes prior to the scheduled start of your session. This will give you time to get your presentation uploaded, get acquainted with your session chair and become familiar with the equipment in your session room.​

Instructions for Posters

  • Size of your poster
    Each poster presentation will be allocated one display board. The dimensions of the poster should be about A0 size, portrait format (120 cm high and 90 cm wide).
  • Putting up and taking down
    Please put up your poster at registration time at Monday from 07:30 to 12:00. Posters should be on display from 12:00 on Monday 10 September 2018 till 18:30 on Tuesday 11 September. All posters should be removed on Tuesday by 19:00.
  • Locating your poster board
    Posters will be allocated to the Session submitted and will have an individual ID Number. The Boards will have headings according to the Sessions and will be numbered and labelled with your ID.
  • Attending your poster
    Authors are expected to attend their poster at the scheduled time slot. Please consult the conference programme for the relevant poster sessions.
  • Mounting your poster on the poster board
    Appropriate materials for mounting the posters to the display boars will be supplied by the organizers.